Retail point of sale software - Idealpos

Posted by System 18/09/2015 0 Comment(s) Idealpos,

Whether you are a convenience store, delicatessen or gift shop, Ideal POS System will help you automate procedures, rationalize stocks, control prices and margins and improve overall company performance. Easy to use Touch Screen Point of Sale with scanning, alpha-sorted menus, programmable grids and a host of other features to help you serve customers faster, improve their shopping experience and improve store efficiency.


Retail Idealpos benefits: 

  • Barcode Scanning : Barcodes are used in Idealpos for the fast entry of stock items using a barcode scanner or for Stocktake with the use of a PDE. Scanning can also be used with Customers for Bar Tabs, Accounts and Memberships. They are also available for use on Clerks, Gift Vouchers, Credit Notes, Receipts, Labels and some Tenders.


  • Scale :  Idealpos interfaces to various models of scales to measure the weight of products and translate that weight into a quantity. The price per kilo/lb is entered against the stock item, and when the button is pressed on the POS terminal, the weight is retrieved from the scale and the price is calculated. Supported Scale Models are:
    • Mettler Toledo Viva
    • Mettler Toledo 8210
    • Mettler Toledo Diva
    • TEC SL-4700-RP
    • Acom PC-100R
    • Cas PDII
    • PSC Magellan 8200
    • Wedderburn DS-700
    • NCR Realscan 78


  • Integrated Eftpos Machine :  Idealpos supports several two-way interfaces to EFTPOS Terminals for Australia, New Zealand and Canadian markets. By connecting your EFTPOS to your Point of Sale System, you help eliminate operator error by sending the sale and cash out amount to the EFTPOS terminal. The EFTPOS terminal will connect to the bank and upon approval will return an approval response so that the operator is able to finalise the sale.


  • MYOB Interface : Idealpos can interface to MYOB Accounting Software providing a direct transfer of reconciled sales, payments and supplier invoices to MYOB. General Ledger accounts in MYOB are linked to Sale & Purchase Categories in Idealpos, along with other POS Functions.

Sales and banking figures from each POS terminal are consolidated in the ‘End Sale Period’ function by performing an ‘End of Shift’ at each POS terminal. Once the banking figures are reconciled, the consolidated sales and banking totals are then sent directly to MYOB. Supplier Invoices are also sent to MYOB.

Idealpos has two methods of sending Customer Account Sales (Debtors) to MYOB.

Accrual Method – All Debtor and non-debtor sales are sent together to MYOB in a General Journal Entry transaction.
Cash Method – All Debtor sales are sent separately to MYOB to a single Debtor Account.

If your business accounts for GST using the Cash Based Method, and you perform sales to Debtors, then it is recommended that you send Debtors sales to MYOB using a Global Debtor Account.

The advantage of sending Debtor sales to a MYOB Debtor Account is so MYOB will correctly report Sales and GST for Cash Based Accounting.


  • Labels : Idealpos can create labels that can be printed out onto various mediums for use with barcode scanners. Stock Items can be printed using Idealpos Labels, and Customers can be printed using other formats, most commonly using Avery Design Pro. Labels can be printed to default or selected A4 printers, or printed to a continuous label printer. All Gift Vouchers are tracked and monitored through Idealpos, making it easy to replace a lost Gift Voucher. Each time a Gift Voucher is used, the amount of the sale will be deducted from the original voucher, and a new voucher will be printed with the remaining balance.


  • Credit Functions : Credit Notes are used for the returning of goods into your store, but instead of giving them back the tender they purchased with, you give them a Credit Note to the value of those goods in your store. It acts like a Gift Voucher in that it cannot be redeemed for cash, and must be spent in your store.


  • Lay-bys : Layby’s are used to give the customer a specified time period to pay a purchase off, before taking the goods home. The customer can make a deposit on the item, which will then be held in storage by the retailer until the goods have been totally paid off, or the customer cancels the layby. Layby’s are most commonly used in the retail sector for goods that do not perish. You have the ability of setting the length of time customers can leave an item on Layby, and also how much deposit is required.